Job Description of Event Manager / Event Coordinator

Job Summary:

We are looking for a dynamic and detail-oriented Event Manager / Coordinator to plan, execute, and oversee a wide range of events – from corporate conferences and product launches to social gatherings and brand activations. The ideal candidate brings creativity, precision, and excellent project management skills to ensure every event delivers a memorable experience while staying within budget and timelines.

Key Responsibilities:

• Plan and coordinate all aspects of events including venue selection, vendor management, logistics, budgets, and on-site execution.
• Collaborate with internal teams, clients, and external partners to understand event goals and translate them into actionable plans.
• Negotiate contracts and maintain strong relationships with vendors, caterers, decorators, and other service providers.
• Develop event timelines, checklists, and contingency plans to ensure seamless operations.
• Supervise event setup, execution, and breakdown, ensuring every detail is on-point.
• Handle on-the-spot problem solving, guest coordination, and last-minute changes with professionalism and calm.
• Track event metrics, attendee feedback, and ROI to report on outcomes and suggest improvements.
• Stay up-to-date with industry trends and recommend innovative event concepts and technologies.
• Maintain compliance with legal, safety, and health requirements for public and private events.
• Manage event marketing and promotions in collaboration with the marketing team.

Requirements:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• 2–4 years of experience in planning and executing events of various scales.
• Excellent organizational, negotiation, and communication skills.
• Proficiency in event management software and tools (e.g., Cvent, Trello, Google Workspace).
• Ability to multitask, manage timelines, and work under pressure.
• Strong attention to detail and a client-focused mindset.

This role is perfect for a creative problem-solver who thrives on bringing ideas to life and managing events that exceed expectations from start to finish.